Fast Choice Limited, established in 2000, is a major office furniture solutions provider in the East African Region. They provide customized office furniture and institutional furniture, with local production running since 2010. The Admin – HRA & Office Administrator is responsible for ensuring smooth office operations, coordinating administrative support, managing office resources, supervising support staff, and maintaining a professional and safe working environment. This role also supports Human Resource Administration (HRA) activities as delegated.
Key Responsibilities
Reception & Front Desk
- Manage the reception area and attend to visitors professionally.
- Handle incoming calls, inquiries, and correspondence.
- Direct visitors and clients to the appropriate personnel.
Inquiries & Communication
- Respond to internal and external inquiries promptly and accurately.
- Maintain communication with staff, clients, and suppliers regarding administrative matters.
Office Supplies & Stationery
- Maintain inventory of office supplies and stationery.
- Procure office supplies within budget and ensure timely replenishment.
- Ensure proper record-keeping of all office expenses.
Supervision of Support Staff
- Supervise drivers, cleaners, and other office support staff.
- Assign duties, monitor performance, and provide guidance.
- Ensure attendance, punctuality, and compliance with company policies.
Repairs & Maintenance
- Coordinate office repairs, maintenance, and equipment servicing.
- Ensure a safe, clean, and functional office environment.
- Liaise with vendors for timely maintenance and repair work.
Office Cleanliness & Hygiene
- Oversee office cleanliness standards, including shared areas, pantry, and washrooms.
- Conduct regular inspections and implement corrective actions when needed.
Coordination – Rider & Cleaner
- Plan and coordinate the schedules and duties of office rider(s) and cleaner(s).
- Ensure timely delivery of documents, parcels, and other items as required.
- Monitor performance and provide feedback to ensure efficiency.
Human Resource Administration Support (HRA)
- Assist HR with staff onboarding, documentation, and record-keeping.
- Maintain confidential HR files and reports.
- Support HR initiatives such as staff welfare, leave management, and office events.
Miscellaneous Administrative Duties
- Provide general administrative support as required.
- Assist in organizing office meetings, events, and travel arrangements.
- Ensure compliance with company policies and procedures.
Qualifications & Skills
Education:
- Diploma / Degree in Business Administration, Office Management, Human Resource Management, or a related field.
Experience:
- Minimum 2–4 years in office administration, HR support, or related roles.
- Experience supervising support staff is preferred.
