TakaTaka Solutions is seeking an Accounts Payables Intern to join our finance team in Kiambu. In this role, you will assist in managing and streamlining our payables processes, ensuring accuracy, compliance, and timely recording of all financial transactions.
Key Responsibilities
Invoice Verification: Assist in receiving supplier invoices and verify completeness (supplier details, dates, descriptions, tax/WHT where applicable, approvals, and supporting documents).
Matching Checks: Perform basic matching checks (invoice vs PO/quotation vs delivery note/GRN/service confirmation) and escalate gaps for resolution.
Data Entry & Posting: Ensure invoices are posted daily in QuickBooks/ERP to the correct supplier, account, cost center/project, and tax treatment.
Tracking & Logging: Maintain an invoice control log to ensure no invoices are missed and all are captured within cut-off timelines. Update relevant payables trackers on a daily/weekly basis.
Payment Support: Ensure every payment entry in the trackers has relevant support linked/attached (invoice, approval, POP, WHT details, etc.).
Petty Cash Management: Support timely petty cash processing upon approval and post petty cash transactions correctly.
Filing & Compliance: Maintain a well-organized filing system (physical and soft copies) for invoices, approvals, POPs, and reconciliations for audit readiness. Ensure all transactions are compliant with internal approval matrices and escalate policy breaches.
Qualifications and Requirements
Education: Diploma in Finance, Accounting, or a related field.
