Accounts Payables - Intern

Key Responsibilities

• Assist in receiving supplier invoices and verify completeness (supplier details, dates, descriptions, tax/WHT where applicable, approvals, and supporting documents).
• Perform basic matching checks (invoice vs PO/quotation vs delivery note/GRN/service confirmation) and escalate gaps for resolution.
• Ensure invoices are posted daily in QuickBooks/ERP to the correct supplier, account, cost center/project, and tax treatment.
• Maintain an invoice control log to ensure no invoices are missed and all are captured within cut-off timelines.
• Update relevant payables trackers on a daily/weekly basis.
• Ensure every payment entry in the trackers has relevant support linked/attached (invoice, approval, POP, WHT details, etc.).
• Support timely petty cash processing upon approval and post petty cash transactions correctly.
• Maintain a well-organized filing system (physical and soft copies) for invoices, approvals, POPs, and reconciliations for audit readiness.
• Ensure all transactions are compliant with internal approval matrices and escalate policy breaches.

Requirements & Qualifications

• Education: Diploma in Finance, Accounting, or a related field.
• Experience: Entry-level / Intern.
• Software: Basic familiarity with QuickBooks or equivalent ERP is preferred.
• Skills: High accuracy, attention to detail, and a strong understanding of bookkeeping principles.