Accounts Clerk

Core Duties and Responsibilities

• Support the day-to-day accounting operations, including invoicing, revenue tracking, payment records, and general financial administration.
• Assist with preparation and maintenance of client quotations, ensuring cost information and approved pricing are accurately captured.
• Manage and maintain petty cash records, supporting documentation, and related reconciliations in line with company procedures.
• Support event costing and budget tracking by monitoring project expenses against approved budgets and highlighting any variances or cost concerns.
• Capture and maintain accurate financial records in QuickBooks, Excel, and other relevant financial trackers.
• Assist with bank, petty cash, customer, and supplier reconciliations and follow up on any discrepancies.
• Support accounts payable activities by tracking supplier invoices, payment schedules, approvals, and supporting documentation.
• Assist with monitoring client receivables, outstanding balances, and payment follow-ups.
• Support the preparation of daily, weekly, and monthly financial reports, including revenue, expenses, and event profitability.
• Ensure financial documents and records are properly organized, updated, and easily accessible for reference and review.
• Work closely with Sales, Procurement, Operations, Marketing, and Event teams to support smooth financial processes across the business.
• Ensure financial transactions are properly supported, approved, recorded, and handled in line with company procedures and internal controls.
• Provide general administrative and clerical support to the Finance function and perform any other related duties as assigned.
• Perform any other duties as assigned by management.

Job Specifications and Qualifications

• Diploma or Bachelor’s Degree in Accounting, Finance, Commerce, Business Administration, or a related field from a recognized institution.
• 1–2 years of relevant experience in accounting, finance, or a related role.
• Basic understanding of accounting principles, invoicing, reconciliations, and financial record keeping.
• Experience using accounting software such as QuickBooks, Sage, Pastel, or similar systems.
• Proficiency in Microsoft Office, particularly Excel and Word.

Key Competencies

• High attention to detail and accuracy.
• Good organizational and time-management skills.
• Good numerical and record-keeping skills.
• High level of integrity, confidentiality, and professionalism.
• Good communication and interpersonal skills.
• Ability to work well with others and support different teams.
• Willingness to learn and develop new accounting skills.
• Proactive, reliable, and willing to take responsibility for assigned tasks.